What are typical applications for Opolis? - Who should use Opolis?


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    • A typical user of Opolis is very concerned about E-Mail security, in particular that messages can only be read by the sender and the authorised recipient, and nobody else. - Below you will find some examples of areas which will rely on Opolis to protect confidential information, such as in the areas of publicly listed companies / finance, journalism or health care.
    • Opolis provides "Power to the Sender". Whilst with traditional E-Mail applications a sender has lost all control over a message the moment it is sent, with Opolis the sender is empowered to protect, control and monitor all sent messages. As Opolis treats all messages as confidential, the sender decides what the recipient is allowed to do with it, such as whether the recipient can copy, forward or print it. A sent message can never be amended or manipulated. And, the sender can constantly monitor the status of a message and - if permitted - how the recipient has further processed the message.

    Areas of potential applications of Opolis

    • A publicly listed company prepares publishing of quarterly financial results:
      • On the one hand, publicly listed companies have to carefully protect share price sensitive information (alas: insider information), such as quarterly results. On the other hand, such companies have to ensure that - once published - financial information is widely available to everyone at the same point of time. -- Usually quarterly results are prepared a couple of weeks prior to the announcement date. Hence, senior management and few selected individuals in the financial department will already know the results, but also unauthorised individuals (such as in the IT department, backoff staff) will have - direct or indirect - access to the relevant information. Besides, it is common that also several company advisors will have access to this sensitive information prior to public distribution, such as an outside PR or IR firm preparing slide shows, press conferences and similar.
      • Opolis protects such information, as the sender of an Opolis E-Mail will always know who had at a certain point in time which information. Besides, the sender can ensure that certain information cannot be copied, printed or forwarded to any third parties. - At the same time with Opolis one can immediately prove that certain information was made available at a specific point in time.
    • An investigative journalist writes on a sensitive report:
      • Journalists sometimes research on very sensitive topics. They want to absolutely ensure that none of their E-Mails, but also documents, leak. (Needless to say that - in some regions - this can actually be very dangerous, as well ...). - On the other hand, it is essential for them that they are in touch with headquarters and informants they are working together with, whereby part of this information flow is via written messages.
      • With Opolis E-Mails can only be read by the sender and the authorised recipient and all documents attached to messages are archived in encrypted mode. Hence, outsiders cannot interpret messages or attached documents, even if they were ever successful in hacking a server. The sender can also ensure that sensitive information cannot be copied, printed or forwarded.
    • A patient is interested in who has seen her medical documents:
      • Patients under medical treatment are often supervised by a range of doctors and medical experts, whereby some of them work remote, outside the hospital, specialising on analysing symptoms often detected by highly sophisticated medical equipment. These institutes and laboratories are increasingly located outside hospitals, as they are highly specialised entities. Hence, the patient would not know who has actually had access to her medical record and who held which information.
      • With Opolis the patient is put in a position whereby she comfortably knows who has actually worked on and had access to her medical records. A simple request will swiftly provide the answer, as Opolis can track any message.

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