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Opolis allows you to sort, select and manage all your Opolis E-Mails according to a range of criteria. On the one hand you can quickly sort the currently displayed summary list of Opolis E-Mails alphanumerically along the elements: Subject; Counterpart; and Date. But you can also quickly refresh the summary list of Opolis E-Mails along the criteria: Message Type; Counterpart; or Topic, and pressing the Refresh button afterwards.
In regards to the feature Self-Defined Topics, Opolis allows you to freely define and attach a theme or topic to any Opolis E-Mail in order to further categorise it, such as along – for example – project names
- Lets say, you are building a house and you wish all Opolis E-Mails you have sent and received related to this project to be linked with the Topic "House":
- For this purpose you press your right mouse click on the respective Opolis E-Mail in the summary list of Opolis E-Mails and select Topics. The Topics Window opens automatically
- In the Topics window you are free to define – for example - the topic "House" which you want to attach to selected Opolis E-Mails by pressing the Add button
- Whenever you open an incoming Opolis E-Mail for the first time, the Topics window will already open automatically and you can easily select any of your already pre-defined Topics and attach it to the Opolis E-Mail or define a new one. - If you do not want to apply any Topic to a received Opolis E-Mail you have opened, then simply click anywhere else and the Topics window will close
- If you decide to attach a Topic at a later point in time, then right-click on the Subject of the selected message in the summary list of Opolis E-Mails or alternatively directly into the main message area (i.e. text) to attach - or remove - a Topic
- If you intend to attach a Topic to more than one message at the same time, press CTRL-Click (for individual selection) or Shift-Click (for group selection) on the Subject header of each message in the summary list of Opolis E-Mails in the Message Browser and then right-click, after you made your selection. Then you choose and link these selected messages to the desired Topic - or alternatively remove the Topic from these multiple messages
- Within the Topics window you can furthermore define for each Topic a color which would the highlight the background of the respectively linked messages in the summary list of Opolis E-Mails
- You can individually select the position of a Topic within the Topics window by a left mouse-click on the selected Topic and moving it up or down in the appropriate position; this Topic position will also be used when you right-click to select a Topic for a message. If you click on the header Topic then all Topics will be sorted alphabetically within the Topics Window
- To edit a selected Topic, click on the selected Topic and press Edit and you can amend. In that case all messages linked to this Topic will now be also be associated with the amended Topic after clicking on the Save button
- Topics cannot be deleted, but made invisible. This shall avoid the possibilty to ultimately - and possibly accidentally - delete a vast amount of messages linked to a certain Topic. A Topic which has been made invisible will still remain attached to the respective messages, but it will not show up in any Topic-related function - until such Topic is set back to visible again
- Any changes or amendments made within the Topics window will only take effect after clicking the Save button
- PLEASE NOTE: If you apply a Topic to a message by right-clicking into the message text before the message is sent, all related messages (including future replies you may receive) will already have automatically attached your selected Topic
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