Inviting new Users to Opolis


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    Opolis secure E-Mails can only be sent from and to Opolis Users. New Opolis Users can either be invited via an automatically generated E-Mail to their personal E-Mail address or in that an existing Opolis User opens an Opolis Account by setting up a Workgroup list:

    • Sending an Invitation Mail to become a new Opolis User: Inviting new users to Opolis is fairly easy, however, the invitation can only be extended by an already existing and active Opolis User. You can invite new users to Opolis by clicking on the button Invitation in the tool bar on top of the Opolis Post Office Window and selecting the button Issue an Opolis Invitation. There you just submit the E-Mail address of the prospective candidate, upon which an invitation E-Mail will be sent to this candidate automatically.
      • PLEASE NOTE: In rare cases we have observed that Opolis Invitation E-Mails end up in the spam filter of the recipient. In such cases, it may also be worth while to alert the invited party by other means that such an invitation has been sent.

    • Setting up an Opolis Workgroup: An Opolis User can also "invite" new Opolis Users by setting up a Workgroup List. In essence, the Opolis User - the originator of the Opolis Workgroup - submits the names and private E-Mail Addresses of individuals the originator wants to communicate with to Opolis: This is done via the Opolis Website whilst the originator is logged in Opolis (weblink: Create an Opolis Workgroup). Opolis Accounts will be automatically set up for all individuals mentioned in the Opolis Workgroup and the Opolis Account details of these individuals (Opolis Log In name and Opolis Password) will be sent to the originator. Once the originator communicates the Opolis Account details to each member of the Opolis Workgroup these members can use their Opolis Accounts immediately
      • PLEASE NOTE: As long as the members of the Opolis Workgroup have not authenticated themselves by confirming their personal E-Mail Address, they will only be able to receive and respond to Opolis E-Mails, but not be able to use any other Opolis features.